Thank You Letters, the Interview Follow-Up

After every interview, it’s very important that you send a thank you letter immediately. Send a letter — via e-mail or snail mail, hand-written or typed — while the momentum is still on your side. If you wait even a few days, much less a week or more, they may not even remember who you are! Send a letter to everyone, yes everyone who interviewed you. If you are interviewed by a group of people, it’s acceptable to request a business card from each person before you leave. And if you are interviewed by one person several different times, send that person a thank you letter after each meeting. Following are some suggestions of things to include:

Introduction/Thank You: Thank the interviewer for his or her time, and mention how helpful the information they provided about the company/position was.

Mention Something That Was Said During the Interview: This might be upcoming growth within the company, the teamwork in the office, or a challenging client base, but refer to something that the interviewer noted, and that you can speak positively about.

Mention One More Time How Wonderful You Are! This may be your last chance! Use what you have to say about the company as a lead to point out how your skills and/or background are a good match. Also, if there was a problem in the interview, take the time here to explain how you can overcome it. For example, “I realize that I haven’t had much experience in Adobe software, but I’ve taught myself how to create spreadsheets and graphics on four different software programs. I’m sure if you give me the opportunity, I’ll be up to speed on your system in no time!”

Conclusion: Keep it short and sweet, as in, “Thanks again. I hope to hear from you soon!”

And a final word: even if you are not interested in the job, send the thank you notes. A little professional courtesy can go a long way, and you never know when another, and perhaps better, position will open up for which you will be qualified.

~ Anne Follis, CPRW

© Copyright 2007, Anne Follis. All rights reserved.

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